How to create and use Dropbox Sign Templates to make hiring faster

Cory Shrecengost
March 17, 2023
minute read
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New look, same great product! HelloSign is now Dropbox Sign.

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58% of businesses primarily focus on paperwork during the onboarding process. While we all know paperwork is important, it shouldn’t take away from time that could be spent improving the new hire experience and reducing time to hire.

Dropbox Sign can specifically save you time on formatting and data entry so that you can get your documents prepared and signed faster—and it’s helping businesses save huge amounts of time.

Looking for time-saving results like these? Follow our step-by-step guide on how to create templates in Dropbox Sign.

Free NDA template
Download our free NDA template and add to your Dropbox Sign account as a Template
Download non-disclosure agreement free template
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Setting up the template

1. If you’re starting from the Dropbox Sign app home, click Create a template.

2. Upload your document(s) by choosing Upload file or using cloud storage options, such as Dropbox, Google Drive, Evernote, or OneDrive. You can also drag-and-drop from your computer.

a screenshot of the document upload screen. It says "what needs to be signed?"
Upload options on Templates page

3. Once you've uploaded your documents, select Next.

4. Add in the signer roles. For example, if you’re creating a social media policy template, you could enter “Company Representative” and “Internal Representative” for your Role titles.

Screenshot of the Dropbox Sign UI that says "who needs to sign" and shows signer roles fields
Signer roles fields

4. You can also set the signer order here by toggling the Set signer order switch under Signer settings. Setting your signer order lets you determine who will sign the document first, second, third, and so on.

  • If you don’t enable a signer order, all of your signers will receive the signature request when it hits their inbox, so they won’t have to wait for anyone else to sign the document.

5. Click Next.

Editing your template

1. Once you’re in the editor—the place where you add fields like name and signature to your uploaded document—you can pre-populate information on your template by choosing an option from the drop-down menu under Signers.

  • Note that if you use the Me (now) option, the same information will be pre-populated on all requests using that specific template. But if instead you’d like to pre-populate information that will change every time, select Sender.
Screenshot of a social media policy template uploaded to Dropbox Sign.
Document editing screen with signer dropdown

2. Start placing your fields by dragging and dropping them from the left-hand side.

  • For example, if you want to generate your company’s name, you can drag-and-drop a text field onto the template, then on the right side of the editor, type in “Company Name” under Merge field.
The screenshot shows a "textbox" field being added to the social media policy
Adding signer fields to sender

3. Add at least one field assigned to each role that you’ve created for this template, including any signature. When you send this particular template, they’ll be prompted to fill out this information before returning.

The screenshot shows adding a signature line to the document
Adding fields to Template for signer

4. Once you've placed all of your fields down, select Next.

Saving your template

1. Review your information, including your signer roles, to make sure everything looks good.

2. Add a title for your template. You can add CC recipients and an additional message here, too. Note that both the template title and additional message can be updated by individual people who use the template to send signature requests.

The screenshot shows a page that asks you to add a title and default message for signers and a template title.
Template name and message page

3. Click Save Template, and you’re done!

Prepare, send, and sign documents in record time with Dropbox Sign Templates

You’ve heard about the impact that templates can have on improving your slow hiring process and you’ve seen how easy they are to implement with Dropbox Sign. So why not start saving time and try Templates for yourself?

There's way more to learn about hiring
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