The perfect offer letter template

So you’ve found the perfect candidate. Congrats!


After extending an initial verbal offer, it’s time to send an offer letter. But what does it need to include? How long should it be? What tone do you want to set? These are all important—and totally reasonable—questions.  

Don’t fret, we’ve got you covered.


This template covers all the important information you need to include in an offer letter in the tone you want.

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In this Template

In this Template

Creating an offer letter is one major part of optimizing your hiring experience. The best offer letter format will depend on your specific needs and the nature of the job being offered. We have provided the best starter guide to help you create a professional and effective offer letter.


Remember to proofread your offer letter carefully before sending it to ensure that it is error-free and easy to understand. It may also be helpful to consult with a legal professional or HR expert to ensure that you are following all necessary guidelines and procedures.

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What should be included in an offer letter?

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The offer letter should include information about the job title, responsibilities, compensation, benefits, and start date.

Why is an offer letter important?

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To help the candidate understand exactly what is being offered and can serve as a reference if there are any misunderstandings later on.

Is an offer letter legally binding?

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Depending on the nature of the job and the laws in your jurisdiction, you may need to include certain legal disclosures or clauses in the offer letter.

What should I write at the start of an offer letter?

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Start with a formal greeting and introduction. Address the recipient by name and include the name and contact information of your company.